PSS ENTERPRISES

It’s 6:15 a.m. on a Wednesday and you are checking your email while drinking your morning coffee.  You see one titled “I won’t be in tomorrow :(“. As a business owner you can only guess from which of your stellar cast of employees you will have to suffer without today.  It is from your Human Resource department, they have a child who began to become ill last night and their spouse is out of town and have no one else to stay with their sick child.  Then it dawns on you that TODAY is the day that all the open enrollment benefits must be processed in order for your employees to continue or change coverage of their medical benefits.  You skim through the rest of the email that reiterates the epiphany that you just had.  Your HR manager suggests that you scan the employee paperwork, email it, and she will take care of the rest.  You call, wincing because of the hour, but you have to know how your employee can work from home without you having to buy expensive software or hardware or whatever technical gadget that all your employees seem to hit you up for.  

Accounting

·         Accounts payable

·         Accounts receivables

·         Payroll

·         General ledger balancing

·         Invoicing

·         Credit memos

·         Monthly reconciliation

·         Machine/auto depreciation

·         Expense reports

·         Tax exempt forms

·         Create credit applications for companies, complete and reference forms upon request

·         Weekly, monthly, quarterly, yearly financial reports

·         Utilize QuickBooks 2003, Navision, Excel 2007

Human Resources

·         All documentation from new employees to employee termination

·         Create or update employee handbook

·         Create employee safety programs

·         Completion and reporting of government forms such as I-9, W-4, TWCC-83

·         Subcontractor agreements

·         Medical, Dental, Vision benefits administration and management

·         Administer 401K programs

·         Manage open enrollment periods

·         Update employee records

·         Disciplinary reporting, files, and processes

·         Worker compensation claims

·         Unemployment claims

·         Child support administration, wage garnishment

·         COBRA administrator, certified

·         Register employee’s with the Texas Attorney General’s office

·         Texas Workforce and Texas Attorney General office administration and company registration

·         Utilize the following resources for Human Resources: Employer E-Services, ADP BenefitsDirect, TWC website, TAG website, HR Expert, EZ HR 2003, Excel 2007

Purchasing

·         Price negotiations

·         Secure pricing contracts

·         Negotiate mass quantity discounts

·         Supply budget projection

·         Forecast purchasing needs, quarterly and annually

·         Purchase requisitions

·         Purchase orders

·         Purchase order reconciliation

·         Monthly inventory counts/reconciliation

Logistics

·         Overseas procurement

·         Coordination of point to point distribution

·         Shipping local, national, international

·         Ensure compliance of international trade laws and customs

·         Receiving of all inbound materials, quality control of packages

·         Returns as necessary

·         Negotiate contracts with major shipping companies such as Fed-Ex, UPS, DHL, securing the best rates based on shipping needs

·         Utilize Navision, Excel 2007, Maersk Online, US Container Network, LogisticPro

OSHA Compliance

·         Select correct industry requirements as per OSHA

·         Update and complete OSHA 300 Log

·         Update and coordinate OSHA records

·         MSDS Sheets, distribution and locations

·         Create employee safety programs

·         Implement safety programs for employee’s

·         Safety meetings, minutes and coordination

·         Evacuation plans

·         Fire escape routes and location markers

·         Coordinate safety and fire plans with city

·         Secure all permits for alarms, equipment

·         Monthly inspection of all fire extinguishers and water sprinkler systems

·         Utilize OSHA government website for compliance and coordinate with city governments

PSS Enteprises

1. Where are my employee files right now?
2. What is in my employee’s file? I-9, 1099, W-4, copies of 2 forms of ID, emergency contact information, and benefits paperwork are just standard paperwork that should be in your files at all times.
3. Absentee records, timekeeping, and disciplinary records- are they kept up to date?
4. Is your benefits administration information up to date?
5. What is contained in your employee handbook?  Are you protecting yourself and creating a fair environment for your employees?
6. Workers Compensation-who handles your paperwork with the state? Who administers your protocol?
7. OSHA record keeping-if you are industrial, who is your officer and what lines of communication does the officer have with your HR manager?
8. Is your commercial insurance handled in your HR department? If it is not, it should be.
9. Are you registered with the new government website to verify your employee’s social security numbers?