Cutting costs is good advice in any economy. Even when times are good you really shouldn’t be paying for things you don’t need, or paying more than necessary for the things you do need. But when money gets tight you want to be sure you’re using what you have more efficiently.  How do you know if you are using technology to your financial advantage? 

Some businesses are moving away from purchasing technology that requires software and/or hardware. Web-based services are a “pay-as-you-use” platform that eliminates the need for large up-front costs, high maintenance fees, and ongoing support costs. All web-based applications are supported by the vendors, and are usually the most current application on the market. 

For example, most companies still use faxes. One way to save the cost of a machine, toner, and paper (go green!) is to sign up for an Internet fax service. With this service, companies can send and receive faxes on a PC, laptop or mobile device — no additional machine required. You can also eliminate the cost of the fax-phone line since all faxes will be sent and received over the Internet connection you already have. Since the files come in electronically you’ll be able to cut way back on your paper costs as well; and store all the data electronically for easy retrieval. 

A more complex example would be applications such as a contact management or e-mail campaign management system provide even greater savings because you’re eliminating the need to maintain both hardware and software. Typically a business application purchase includes installation onto a server or servers (depending on the application and the size of your organization). But moving to a Web-based model greatly reduces your overall costs. The big up-front cost for hardware and software is replaced by a small monthly fee saving time and money while assuring you’re benefiting from the software’s latest features. Should a technical issue arise, one call to PSS Enterprises resolves the issue.  Call today to speak to a solutions specialist to see how you can save money using Web Applications.

1-800-285-2448

In today’s economy, it is not enough to make do with what you have, stretch staff to a breaking point, or squeeze every drop of toner from it’s cartridge to make ends meet.  In this atmosphere, a successful office is one that proficently productive.  Making a small improvement to the office, such as a new phone system, could exponentially increase production, ease staff burdens, and create a positive work environment.  This new phone system is not really a phone system at all.  Please evaluate the following:

Can your current phone system do the following:

• Auto Transfer via Voice Command?
• Interact with Microsoft Outlook
• Create a spreadsheet of all the inbound, outbound, and missed calls

Why not a phone system that: 

• Show which employees are on a call, idle, or making sales calls
• Sends your voicemail as an email to you
• Have one button that controls transfers, departments, and pages
• Creates spreadsheets and exports them to Excel for easy to read data analysis

This is not a phone system, but rather IP network devices that accompany your PC.  It works with the computer to maximize production. Interested?  For a free demo, call 1-800-285-2448 or email mail@pssenterprises.com and a Solutions Specialist will schedule an appointment.

Google applications are the latest and greatest thing since the cell phone. Google has made it easy for anyone to utilize their applications for personal, business, and corporate uses. The best reason to use Google applications are the prices, from free to nominal fees. The six real reasons are the services that you get from these applications.

Email
All email basically works the same. There is an inbox, outbox, sent items, deleted, and archive. The difference lies in the storage, setup, and usability. Some great features of using Gmail include:

• 25 GB of storage
• Advanced search
• Labeling
• Message Threading
• Integrated text
• Voice/Video chat
• Personalize your Gmail account to your domain name.com instead of gmail.com

Calendar
Anyone who is productive utilizes their time wisely. Meetings are scheduled for a reason, appointments are set on purpose. For those who value their time, Google Calendar was made. With Google calendar, one can:

• Integrate with Outlook
• Access it on your phone
• Make real time updates and appointments
• Personalize all users to share a calendar, controlling the seen and available data
• Assign colors per team member to give an easy visual of meetings, appointments, and available time

Google Sites
Google has created great applications to help develop shared sites. This is especially true for those who need to share data, like project managers. With Google sites:

• There are no licenses to buy per user
• No hardware or software
• You can take notes, share data, and allow all collaborators to work simultaneously creating real time adjustments and information
• Control the data that is shown, shared, and edited

Google Docs
Who can get any work done without using a word processor, a spreadsheet, or a presentation? Google docs utilizes all these programs so people can work anywhere there is Internet access, or work in the offline mode and update everything when back online. Use docs that are similar if not better than:

• Word
• Excel
• PowerPoint
• One can even make forms, questionnaires, and surveys, then share them in the company docs and everyone can contribute and add to it without having to email new copies of responses to everyone.

Google Video
With Google Video, companies can enjoy having their own personal “YouTube” interoffice. Whether the CEO wants to share the latest news, or marketing wants to spread the word on a new product with Google video you can:

• Share Videos safely and securely
• Store, create, and share videos for training, safety, or marketing
• No infrastructure is required

Google Talk
Why wait all day for a response from a coworker who hasn’t gotten around to checking their email? Send an instant message for instant satisfaction. Google Talk gives the ability to:

• Instant Message
• Video Chat
• Voice Chat

Google Applications were designed with the working individual in mind. Gone are the days when you had to pay for software, a license, and permissions to get work done. Google Applications can be customized to fit an office of two or a corporation. PSS Enterprises are Google Application experts and are here to create a solution to fit any size business. Call 1-800-285-2448 to speak with a solutions specialist or email google@pssenterprises.

Combining Google’s Spreadsheets with Gantt Gadget lets you efficiently plan and track activity schedules online. There’s nothing like using the graphical layout of a Gantt Chart to simplify decision-making, streamline communication, and provide schedule visibility to other stakeholders – whether they are clients, senior managers, or outside contractors.

With Google’s collaborative permissions (built in the Gadget framework) it’s simple to control who can read or edit the data in the spreadsheet. Also, you have the handy option of sharing status updates with others by publishing your Gantt schedule as a Gadget in iGoogle or any other webpage that accommodates iframes.